Speaker Center Resources

Your session PowerPoint slides should be a guide for attendees to follow while in your session as well as a post conference reference. Slide decks should follow the guidelines below and can in no way be a promotion for any one company, service, or product. All slides will be reviewed to ensure our vendor-neutral, educational guidelines are met.

1. The provided PowerPoint template must be used. Please follow the guidelines stated in the template.
   a) Use Data Center World provided template and embedded color palette
   b) Avoid paragraphs
   c) Limit each slide to 8 bullet points or fewer
   d) Limit graphics to 1-3 per slide
   e) Avoid font sizes smaller than 18pt
   f) Keep backgrounds simple
   g) Avoid all caps
   h) Avoid company logos
   I) Remember to spell check 
2. Your company name and logo can only appear on the first and last slide.
3. The number of slides must support the full amount of the allotted minutes for your session, with the exception of time for Q&A, if you choose to have Q&A.
4. If you choose to use handouts, you may submit them to Christina Garceau.
   a)  We do not print handouts for sessions. All session handouts will be uploaded to the conference app for attendees to access at their discretion. You may bring and disperse your own printed materials. Materials must first be emailed to Christina Garceau for approval.

For questions about your presentation content, please contact Christina Garceau.

Session Access:

• Every session room will have a door monitor who will be checking and scanning badges. This process is for the Attendance Certification that Data Center World provides to all attendees. This allows attendees to view what sessions they attended.

Guidelines & Rules:

• Speaker may arrive to the room ten minutes prior to the session start time and will have five minutes post-session to clear the room, including any collateral left behind.

• Due to the limited amount of time between sessions, changes to the standard set will not be permitted.

• No staff or signage (other than LED signage provided by Data Center World) are allowed outside the room.

• Sponsors may not attach signage or collateral to the walls or doors of the room.

• The attendee list and/or room scan list are not provided to education session speakers. Paid Product Information Sessions are the only exception.

• Speakers may not scan badges with their own lead device in educational sessions, nor may they require attendees to give them a business card to attend the session.
• Distribution of materials is not permitted in your session unless you have submitted those materials for review and approval prior to the conference. For materials needing to be printed onsite, you may either of the two FedEx offices located across the street: Fed Ex JW Marriot or Fed Ex Austin Marriot Downtown 
• Materials with company logos, company/product specific details are not allowed to be distributed from educational sessions. They may not be left in the session or around the conference meeting/exhibition space. 
• Company-specific materials are only allowed to be distributed from a Product Information Session or from a booth inside the Exhibit Hall.
• Speakers are not permitted to conduct any raffles or giveaways for the purpose of collecting attendee information. If you have an idea about a giveaway or a fun activity that you would like to do in your session, please contact Christina Garceau for review and approval.
• This conference is business casual attire.

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